Administrative Assistant 3, Pathology & Laboratory Medicine - - 12111 - UCLA Health

General Information

Work Location: Los Angeles, USA

Onsite or Remote

Fully On-Site

Work Schedule

Monday – Friday, 8:00am – 5:00pm

Posted Date

02/02/2024

Salary Range: $28.23 - 40.44 Hourly

Employment Type

2 - Staff: Career

Duration

Indefinite

Job #

12126

Primary Duties and Responsibilities

As an Administrative Assistant, you will play a crucial role in providing administrative and project support to Pathologists, Residents, and Fellows within the Department of Pathology & Laboratory Medicine. Your primary duties include:

• Scheduling meetings, conferences, and managing calendars (high-volume).

• Performing clerical duties such as answering phones, maintaining files and databases.

• Drafting correspondences, preparing forms, and assisting in creating reports.

• Processing travel arrangements and expense reimbursements.

• Monitoring and replenishing office supplies inventory.

• Assisting with library searches, manuscript and research preparation, and quality assurance/performance improvement reports.

Salary Range: $28.23 - $40.44/hour

Job Qualifications

• Must have at least one year of experience working in an office/administrative setting.

• Ability to manage short-term and long-term projects and committees.

• Ability to prepare forms, correspondence, and memos with accuracy and speed to meet deadlines, including knowledge of different font styles and sizes and graphics to produce various effects.

• Skill in making travel arrangements including knowledge of travel modes, reservations techniques, air and ground transportation and time zone changes.

• Proficiency in Microsoft Office Suite.

• Ability to occasionally work outside of normal schedule, including weekends.

• Ability to transport up to 25 lbs.