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General Information

Work Location: Los Angeles, USA
Onsite or Remote
Fully On-Site
Work Schedule
Monday - Friday; 7:30am -4:00pm
Posted Date
08/15/2024
Salary Range: $29.42 - 42.14 Hourly
Employment Type
2 - Staff: Career
Duration
Indef
Job #
18662

Primary Duties and Responsibilities

Under the general direction from the Vice Chair for Research, the Research Operations Coordinator (ROC) will provide administrative support to the basic science, translational and clinical research missions of the Department of Anesthesiology & Perioperative Medicine (DAPM). The primary responsibilities include coordination of research-related meetings or events, visiting professor program support, schedule and calendar management, preparation of orders and requests, development of materials and documents for conferences, communication with suppliers/vendors/contractors, accuracy and effectiveness of purchased goods and services. The Research Operations Coordinator acts as the liaison between the division, supporting offices, and services. You will provide administrative support to the Vice Chair and PI's to support the activities and goals of the division.


Salary Range: $29.42 - $42.14/Hourly

Job Qualifications

Required:

  • Skill in prioritizing assignments to complete work in a timely and accurate manner, managing multiple tasks simultaneously with conflicting deadlines.
  • Outstanding effective oral and written communication skills necessary to make inquiries and convey information.
  • Outstanding grammar, spelling, syntax skills; ability to proofread very detailed materials accurately and compose correspondence as needed; attention to detail and thoroughness.
  • Skill in using a software such as Excel, Word, Outlook, PowerPoint and ability to learn various databases. 
  • Typing skills sufficient to prepare correspondence, and financial reports with speed and accuracy.
  • Ability to use sound judgement in responding to issues and concerns.
  • Ability to be sensitive to and maintain confidentiality of records.
  • Ability to perform under the pressure of interruptions and distractions.
  • Ability to establish and maintain productive working relationships with coworkers, managers, supervisors, faculty, University representatives, and vendors.
  • Ability and willingness to provide excellent, consistent service to external and internal parties, with attention to promptness and a focus on solutions.
  • As the coordinator have the ability to physically for walk-throughs and meeting support.
  • Demonstrated ability to work independently and follow through on all assignments with minimal direction.
  • Skill in setting priorities to complete work in a timely manner when faced with a heavy workload and frequent interruptions.
  • Ability to work on-site (on campus) full-time (M-F, starting no later than 9am), including occasional weekend and extended-hour business. needs.
Preferred:
  • Bachelor’s degree in the scientific field of study.
  • 1-2 Years of Experience with coordinating of events, calendars, etc.
  • Knowledge of UCLA purchasing, travel and non-travel reimbursement policies.
  • Working knowledge of University business policies and procedures.
  • Skill in analyzing information, policies and procedures to troubleshoot problems and/or objectives and formulate logical solutions and conclusions with strong attention to detail.















As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.