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General Information

Work Location: Los Angeles, USA
Onsite or Remote
Fixed Hybrid
Work Schedule
Monday-Friday, 8:00am-5:00pm
Posted Date
10/22/2024
Salary Range: $31.2 - 49.77 Hourly
Employment Type
2 - Staff: Career
Duration
Indefinite
Job #
20114

Primary Duties and Responsibilities

Venice Family Clinic is a leader in providing comprehensive, high-quality health care to people in need regardless of their income, insurance or immigration status. The organization has more than 500 staff who serve 45,000 people with compassion, dignity and respect across an area that spans from the Santa Monica Mountains through the South Bay. We have a network of clinics, Early Head Start centers and mobile clinics plus an expansive street medicine program to reach people experiencing homelessness. Read more about us at venicefamilyclinic.org

Utilize your expertise while growing your career as an Executive Assistant with our Venice Family Clinic. The Executive Assistant will provide administrative and project support to the Chief Operations Officer (COO) and Chief Medical Officer (CMO), and will serve as a key contact for internal and external constituents regarding Venice Family Clinic’s clinical operations and programs. This role will also work closely with Venice Family Clinic’s Associate Medical Directors and Clinical Director of Managed Care and Care Management.  

The Executive Assistant will expedite the flow of work through the COO and CMO’s office by prioritizing correspondence, scheduling and managing calendar(s), coordinating meetings, assisting with visiting guests, and facilitating communications between the COO and CMO and their direct reports, as well as Board members and other outside organizations.

Diversity, Equity, and Inclusion are core values of the Venice Family Clinic. We believe the professional and clinical environments are enhanced when diverse groups of people with diverse ideas come together.


Note this position has a fixed hybrid schedule that allows for 1 remote day per week as an option after training is completed. 

Salary range: $31.20 - $49.77 Hourly

Job Qualifications

We’re looking for an experienced, mission-driven, results-driven, and community oriented Executive Assistant with:
  • A Bachelor’s degree and at least 5 years of administrative work experience (preferably in health care).
  • Excellent calendar management skills, including the coordination of complex meetings and event coordination.
  • Ability to think critically in a fast-paced environment.
  • Working knowledge of Microsoft Office software (Word, Excel, PowerPoint, and Outlook); aptitude for learning new programs.
  • Ability to establish productive working relationships with all levels of organization staff, funders, board members and volunteers.
  • Skill in determining matters of importance and information of use, exercising initiative in accomplishing any related tasks or referring as necessary.  
  • Excellent interpersonal skills; the ability to be tactful and professional when relaying/presenting information and the ability to be discrete with sensitive information.             
  • Superior written and verbal communication skills to convey information with accuracy and diplomacy; excellent editing and proofreading skills. 
  • Organizational skills and proficiency in prioritizing assignments to plan and complete projects, delegate work, revise procedures and plan project needs and responses.
  • Ability to work independently with minimal supervision, takes initiative, participate as an effective team member and follow tasks through to completion.
  • Ability to occasionally work evenings and weekends when necessary.
  • California driver’s license, car, and proof of auto insurance. 

 


As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.