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General Information

Work Location: Marina del Rey, USA
Onsite or Remote
Fully On-Site
Work Schedule
Monday - Friday: 8:30am-5:30pm, hours may vary
Posted Date
01/27/2025
Salary Range: $25.6 - 36.33 Hourly
Employment Type
2 - Staff: Career
Duration
Indefinite
Job #
21897

Primary Duties and Responsibilities

As an Administrative Assistant II floater for the Department of OBGYN, responsibilities include answering, screening and responding to patient phone calls, scheduling clinic appointments, confirming clinic appointments, assisting patients with scheduling diagnostic tests, preparing charts and documents for clinic visits, filing, assisting with obtaining insurance pre-certifications and referral authorizations, process requests for medical records, process medication refill requests, and assist with processing disability and return-to-work forms for patients. The AA II will travel and work at other UCLA OBGYN clinics throughout the community as assigned by the supervisor for coverage. Work is assigned and reviewed on an as needed basis.  This position works independently, receiving general direction from Supervisor (MSO), Clinical Director, COO and/ or faculty.

Salary Range: $25.60 - $36.33 Hourly

Job Qualifications

Required:

·        Typing skills to prepare forms, manuscripts, and correspondence with speed and accuracy.

·        Ability to follow proper channels of policies & procedures, communication & work standards.

·        Skill to organize tasks to facilitate smooth work/patient flow.

·        Demonstrated ability to be punctual and maintain a satisfactory attendance record

·        Ability to work overtime in cases of emergency.

·        Demonstrated ability to be punctual and maintain a satisfactory attendance record.

·        Skill in maintaining a harmonious work atmosphere, practicing excellent customer service.

·        Skill in speaking clearly and using proper grammar.

·        Ability to travel to various UCLA Health locations.

·        Availability to work various days/shifts. 

Preferred:

·        Knowledge to schedule patient appointments and encounter patients using the Appointment Scheduling/Encounter Registration Programs.

·        Knowledge to schedule patients for referrals to specialists.

·        Knowledge of major medical insurance plans.



As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.