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General Information

Work Location: Los Angeles, USA
Onsite or Remote
Fully On-Site
Work Schedule
Monday-Friday 8am-5pm
Posted Date
04/04/2025
Salary Range: $25.6 - 36.33 Hourly
Employment Type
2 - Staff: Career
Duration
Indefinite
Job #
23397

Primary Duties and Responsibilities

We are seeking a compassionate and organized Administrative Assistant to support Ophthalmology's Comprehensive & Urgent care clinic in Westwood. This role plays a key role to ensure efficient clinic workflows and a positive patient experience. Responsibilities include, but are not limited to:

  • Check patients in and out
  • Screen incoming calls and schedule patient appointments
  • Collect payments
  • Assist with billing preparation and obtain authorizations
  • Process medical records requests and manage document scanning/filing in EMR
Salary Range: $25.60-$36.33 Hourly

Job Qualifications

Required

  • Experience scheduling patient appointments in a computerized system.
  • Ability to interact calmly and effectively with patients with difficult personalities. 
  • Excellent interpersonal skills which promote pleasant and effective communications with patients, staff and doctors.
  • Excellent organizational skills and ability to maintain records in a clear and orderly manner at the direction of the Office Manager.
  • Ability to clearly speak and write in English using correct grammar.
  • Sufficient computer keyboarding skills to perform appointment scheduling, encountering, emailing and other related computer tasks.
  • Ability to prioritize tasks in a systematic manner to maximize efficiency.
  • Ability to demonstrate professionalism while dealing with the stressors of operating a multi-line telephone system.
  • Ability to work with frequent interruptions and complete assignments in a timely manner.
  • Ability to work independently, with minimal supervision.

Preferred:

  • Experience working in medical office and/or medical teaching institution.
  • Two years’ experience in ophthalmology practice setting and familiarity with ophthalmology and related terminology.
  • Knowledge of State and Federal programs to ensure reimbursement from Medicare, Medi-Cal, CCS programs and other sponsoring agencies.


As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.