Professional Coding Department Manager - - 23886 - UCLA Health

General Information

Work Location: Los Angeles, USA

Onsite or Remote

Flexible Hybrid

Work Schedule

Monday-Friday, 8:00am-5:00pm PST

Posted Date

04/29/2025

Salary Range: $92600 - 202200 Annually

Employment Type

2 - Staff: Career

Duration

Indefinite

Job #

23800

Primary Duties and Responsibilities

UCLA Health is seeking a highly experienced Professional Coding Department Manager to oversee daily operations for a multi-specialty coding team within the Patient Billing Office. Reporting to the Director of Coding, this role manages coding workflows, supervises staff, ensures compliance with coding standards, and acts as a subject matter expert in specialties such as Anesthesia, Surgery, Radiology, Cardiology, and Internal Medicine. The manager will play a key role in optimizing performance, streamlining operations, enhancing resource tools, and leading training initiatives for both staff and supervisors. Responsibilities also include reviewing coding audits, resolving escalated issues, analyzing payer trends, and implementing departmental improvements in alignment with federal regulations and institutional goals.

Key Responsibilities:

Oversee daily operations and resource allocation for a multi-specialty coding team
Monitor productivity, workflow efficiency, coding accuracy, and ensure timely resolution of billing issues
Serve as a subject matter expert for clinical departments and resolve complex coding and documentation questions
Implement quality assurance initiatives, perform post-bill audits, and address payer denial trends
Develop and deliver training programs for new and existing staff
Prepare coder performance evaluations and manage corrective actions as needed
Collaborate with IT, Compliance, and Billing teams to improve system edits and reduce denials
Lead regular meetings with coding leadership to align team priorities and address department goals
Contribute to team building, administrative planning, and support staff engagement initiatives
Maintain advanced knowledge of coding regulations, AMA/CMS guidelines, and payer requirements

Salary Range: $92,600-$202,200/annually

Job Qualifications

We are seeking a leader with:

CPC certification and at least one specialty (HCC, CPMA or CHC) certification required
A minimum of five years in Coding or Billing Department Management or equivalent experience required
Bachelor’s Degree or higher preferred
Strong expertise in all facets of professional medical coding, including ICD-10, CPT, and HCPCS coding systems
In-depth knowledge of CMS, Medicare, HIPAA, and payer-specific guidelines, especially for teaching hospitals
Proficient in analyzing and summarizing data using Excel, Word, and PowerPoint
Proven ability to develop training materials and educate staff on coding practices
Excellent organizational, leadership, and team-building skills
Demonstrated ability to manage multiple tasks, meet performance quotas, and adapt in a fast-paced environment
Experience with electronic medical records, preferably UCLA Health systems
Strong problem-solving skills, especially in resolving patient account and billing issues
Effective written and verbal communication skills, including professional correspondence and documentation
Ability to work independently, maintain confidentiality, and foster collaborative relationships across teams

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.