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UCLA Health is seeking a detail-oriented Administrative Assistant to support the executive leadership of the Managed Care Operations team. Reporting directly to the Director of Managed Care Operations, this role plays a key part in ensuring the efficiency and effectiveness of daily departmental operations, including Claims, Configuration, Provider Relations, Member Services, Quality Management, Credentialing, and Compliance.

The Administrative Assistant will coordinate high-level schedules, facilitate meetings, manage sensitive documentation, and serve as a liaison between internal departments and external partners. This role demands strong independent judgment, discretion, and the ability to manage a fast-paced workload while supporting strategic initiatives and process improvements.

In this role, you will:

• Manage complex calendars and prepare meeting materials for executive leadership
• Coordinate and facilitate internal/external meetings,  anticipating needs, attending meetings, preparing minutes, and managing expectations
• Independently compose business correspondence, agendas, and reports ensuring efficiency with security and controls
• Work collaboratively with stakeholders assisting with special projects, process improvement efforts, and data analysis
• Interface with internal departments and external stakeholders to resolve issues and manage communications
• Demonstrates initiative and pursues opportunities for improving departmental functioning
• Address unexpected issues by analyzing the situation and developing effective solutions
• Provide onboarding support, office logistics, and maintain team records and distribution lists
• Serve as the key administrative resource for Managed Care leadership and their direct reports
• Prepare necessary travel, when necessary

Salary Range: $30.36 – $43.49 hourly