Administrative Assistant III - Radiology - Santa Monica - - 24655 - UCLA Health

General Information

Work Location: Santa Monica, USA

Onsite or Remote

Fully On-Site

Work Schedule

Monday through Friday, 8:00am - 5:00pm

Posted Date

05/27/2025

Salary Range: $29.42 - 42.14 Hourly

Employment Type

2 - Staff: Career

Duration

Indefinite

Job #

24569

Primary Duties and Responsibilities

We are seeking a highly organized and dynamic individual to fill the role of Advanced Imaging Scheduler and PET/CT Coordinator in our outpatient center serving the Santa Clarita, San Fernando, and Conejo Valley regions. As the Administrative Assistant III (AA3) you will be responsible for coordinating advanced imaging services for all referring offices in the area with a specific focus on PET/CT procedures. This role involves a combination of administrative tasks, patient coordination, and front-end processes.

· Reception duties include the registration/arrival of patients; obtain clinical information pertinent to the scheduled exams; collect cash/insurance and authorization information.

· Digital Librarian duties include digitization of hardcopy images; create hardcopy and/or CDs of images; retrieve comparison studies; uploading cd’s and processing LILA’s.

· Scheduling duties are as required all imaging modality appointments and include prioritization of add-on, rescheduling and cancellation requests

The AA3 demonstrates maximum flexibility and multitasking capabilities while possessing the ability to rotate to existing Radiology Areas in Santa Monica.

Salary Range: $28.23 - $40.44 Hourly

Job Qualifications

Strong working knowledge of personal computers, HIS, RIS, LORAD, PACSCUBE CD Burner, Array Digitizer – strongly preferred
2 or more years of experience in a medical office – required
Medical terminology to a level permitting accurate preparation of scheduling patient procedures interacting with physicians, patients and staff
Skill in quickly assimilating and retaining a large body of financial screening and patient registration information
Working knowledge of hospital/billing forms and the ability to explain services and charges to patients and/or family

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.