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General Information

Work Location: Los Angeles, USA
Onsite or Remote
Flexible Hybrid
Work Schedule
Monday-Friday 8am-5pm
Posted Date
06/05/2025
Salary Range: $29.42 - 42.14 Hourly
Employment Type
2 - Staff: Career
Duration
Indefinite
Job #
24964

Primary Duties and Responsibilities

In this role you will join the Public Mental Health Partnership’s (PMHP) Administrative Core, assisting with logistics for trainings delivered to L.A. County homeless services teams; scheduling meetings; creating and maintaining digital documents and file structure; liaising with external training entities; providing technical assistance during trainings (currently, over Zoom); and maintaining websites, web-based tools, and resources. You will also assist with the application and maintenance process for continuing education credits. You will report to the PMHP director and receive supervision from the Administrative Director.

 

Duties of this role will include:

 

A.   External Communication & Virtual Content Management

  • Maintain PMHP’s website, web-based tools, resources, and learning management system (LMS)
  • Assist in organization and creation of documents and file structures
  • Develop processes to store, locate, and retrieve specific documents, data, and information
  • Collect and disseminate PMHP promotional materials
  • Other programming duties as assigned

B.      Training Support

  •  Liaise with training entities’ trainers and staff
  • Maintain internal training calendar and manage logistics for trainings/events
  • Assist with the application and maintenance process for continuing education credits, including applying for credits, generating attendance reports, and sending certificates to eligible attendees
  • Respond to requests for PMHP publications, reports, and other information
  • Support PMHP products: creating figures and tables, creating and/or formatting PowerPoint slides, handouts, and other training materials
  • Support training activities, including attending trainings for logistical support, logging attendance, and other duties as necessary
  • Coordinate travel arrangements for external trainers. Responsible for making flight/hotel arrangements and drafting anitinerary

C.        Administrative Core Support

  • Assist with reimbursements for trainees, external trainers, and PMHP staff expenses (e.g., mileage, parking, etc.)
  • Conduct literature searches, assist with manual/report preparation, and draft agendas.
  • General office tasks, such as photocopying, filing, faxing, answering phones, mailing, retrieving mail, maintaining office space, completing forms and collecting signatures
  • Schedule meetings and arrange conference calls as needed
  • Take minutes and follow up on action items
  • Other duties as assigned

  

Pay Range: The salary to be offered will be determined based on various factors including, but not limited to, qualifications, experience, and equity. The full hourly rate range for this position is $29.42 – $42.14 per hour. The budgeted hourly rate that the University reasonably expects to pay for this position is about $29.42 per hour.

Job Qualifications

Required:

  • Excellent computer skills (i.e., MS Office Suite)
  • Excellent communication skills (verbal and written)
  • Demonstrated knowledge and understanding of data and file management
  • Ability to manage multiple calendars for scheduling
  • Ability to prioritize assignments to complete work in a timely and accurate manner
  • Skills in editing for spelling, punctuation, and grammar
  • Ability to work efficiently and accurately with little supervision
  • Able to take initiative and request clarification and assistance
  • Requires attention to detail, excellent organization and problem solving
  • Professional demeanor and able to handle confidential information when working with varied audiences both internal and external to the University

Preferred:

  • Bachelor’s Degree (Highly Preferred)
  • Interest in social work, public health, homeless services, or health-related field
  • Experience with learning management systems

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.