Primary Duties and Responsibilities
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The Academic Coordinator will support the division chief and physicians in the Pediatric Ophthalmology and Strabismus Division, and the EyeSTAR and fellowship training programs. The position will be responsible for the following functions: Understand the academic mission and oversee academic affairs (e.g., residency and fellowship training, scientific meetings, clinical research studies). Maintain Academic Calendar and monitor deadlines for courses, manuscripts, grants, and other applications. Maintain physician academic calendars and monitor for conflicts with clinic and personal calendars.. Provide administrative support in planning of meetings, workshops, and other continuing education activities. Maintain curricula vitae and academic promotion files for faculty. Coordinate legal depositions and bill for services. Make travel arrangements for faculty and fellows, prepare and submit travel reimbursements. Oversee selection, operations, and accreditation of EyeSTAR trainees and trainees in clinical and basic science fellowships. Overseeing Financial Management for the Division, monitoring funds. Assist the Office Manager with monthly billing audit, utilizing the SMS system, and design and implement office billing systems as needed. Develop relationships with key personnel and act as a liaison between the division and other departments (e.g., billing office, PSS, operating room, anesthesia, information technology, marketing, academic programs, etc.). Assist with update of the office manual. Answering telephone inquiries and scheduling appointments when needed.
Salary Range: $32.20 – 51.36 Hourly
Job Qualifications
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Required:
- High School Diploma or GED
- Five (5) years minimum Business operations and/or administration experience
- Ability to use high-level discretion and maintain a high level of confidentiality
- Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
- Analytical skills sufficient to interpret and apply University and campus policies; define problems: formulate logical conclusions, recognize alternatives
- Strong written skills to prepare accurate, concise, and clear reports and documents
- Communication and interpersonal skills sufficient to work effectively with university-wide and campus-wide Administrators, Deans, Department Chair, faculty and staff both orally and written
Preferred:
- Knowledge of academic and/or administrative structure of institutions of higher education
As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.