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General Information

Work Location: Los Angeles, CA, USA
Onsite or Remote
Flexible Hybrid
Work Schedule
Monday-Friday, 8:00am-5:00pm
Posted Date
05/26/2026
Salary Range: $70900 - 145200 Annually
Employment Type
2 - Staff: Career
Duration
Indefinite
Job #
30848

Primary Duties and Responsibilities

Under the general direction of the Department Chair, Chief Administrative Officer (CAO), Chief Financial Officer (CFO), and direct supervision of one of our Contract & Grant Supervisors—and in coordination with research administrative staff—this role is primarily responsible for overseeing and supervising the department’s pre- and post-award administration for both intra- and extramurally funded research projects supporting departmental Principal Investigators (PIs). Key responsibilities include managing active clinical finance and post-award fund activities for assigned divisions and PIs. The position also involves preparing financial and grant reports, developing and monitoring budgets, and managing salary funding for faculty and staff, including processing entries in UCPath. Additional duties include reviewing and reconciling the general ledger, performing corrections such as salary cost transfers, retros, NPEARs, and TOFs, and serving as a liaison with external departments, funding agencies, and subawardees.


Salary Range: $70,900 - $145,200 Annually


Job Qualifications

Required:

  • Three (3) to Five (5) years of Research Administration experience
  • Interpersonal skills to effectively communicate information in a timely, professional manner and establish and maintain cooperative and effective working relationships with students, staff, faculty, external collaborators and administration and to work as a member of a team.
  • Ability to set priorities and complete ongoing tasks with competing deadlines, with frequent interruptions, to meet the programmatic and financial needs of PIs and the department, while complying with University and funding agency policies and regulations.
  • Analytical skills to assess financial information, define problems, formulate logical solutions, develop alternative solutions, make recommendations, and initiate corrective actions.
  • Close attention to detail to ensure accuracy in a fast-paced, fluctuating workload environment.
  • Organization skills to create and maintain administrative and financial files effectively as well as independently balance the various tasks to ensure deadlines are met.
  • Demonstrated proficiency with Adobe and Microsoft suite software, especially Excel, to perform daily tasks efficiently and accurately.
  • Strong writing skills in a variety of styles to draft persuasive text for a variety of audiences while ensuring adherence to funding sponsor’s guidelines.
  • Demonstrated knowledge of effective grant funding processes, procedures and techniques.
  • Ability to perform complex financial analysis and customized reporting.

 

Preferred:

  • Bachelor’s Degree in Finance/Administration or experience equivalent.


As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

Current/former UC employees are subject to a personnel file review.