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General Information

Work Location: Los Angeles, USA
Onsite or Remote
Flexible Hybrid
Work Schedule
Monday-Friday 8am-5pm
Posted Date
01/30/2025
Salary Range: $36.49 - 76.05 Hourly
Employment Type
2 - Staff: Career
Duration
Indefinite
Job #
22088

Primary Duties and Responsibilities

The Academic Personnel (AP) Analyst 3 is responsible for managing and coordinating academic personnel functions for the Department of Ophthalmology.  Specific areas of responsibility include dossier management, academic recruitment, advancement, and separation, leave administration, benefits, personnel administration, employee relations, payroll management, and coordination of credentialing, privileging, visas, and special license programs.  The AP Analyst 3 serves as subject matter expert (SME) and point of contact on various academic personnel policies and procedures, ensuring compliance with UC, UCLA, DGSOM, and department policies.

Job Qualifications

Required

Bachelor’s Degree or equivalent combination of education and experience                             

4-6 years Subject matter expertise for area(s) of greatest % responsibility               

1-3 years UCPath / PeopleSoft or equivalent payroll system                          

Thorough knowledge of UC-wide Academic Personnel Policies (APM) and bargaining union contracts, and the procedures and practices that govern academic personnel administration.                             

Thorough knowledge of local, i.e. DGSOM and/or department, voting and compensation plan bylaws, and the procedures and practices that govern academic personnel administration.                             

Thorough knowledge of Compensation Plan bylaws including Outside Professional Activities and the procedures and practices that govern these.                        

Demonstrated analytical skills to conduct analysis, develop recommendations, and resolve issues.              

Demonstrated ability to effectively prioritize work and manage divergent needs.                 

Demonstrated ability to work independently and complete projects within specified deadlines.                    

Adept in handling sensitive information and / or situations and maintaining strict confidentiality.                

Adept in meeting deadlines despite frequent interruptions.                          

Adept in composing business, personnel and/or payroll correspondence.               

Excellent oral and written communication skills to effectively relay and obtain information, explain policies and procedures, and establish and maintain cooperative working relationships with diverse audiences, including faculty, staff, and students.                         

Preferred

1-3 years Opus/Interfolio or equivalent dossier system                    

1-3 years Academic Recruit or equivalent recruitment system


As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.