Administrative Assistant II - Westwood PTU - - 28508 - UCLA Health

General Information

Work Location: Los Angeles, CA, USA

Onsite or Remote

Fully On-Site

Work Schedule

Monday - Friday 500-1330

Posted Date

01/22/2026

Salary Range: $26.42 - 37.49 Hourly

Employment Type

2 - Staff: Career

Duration

Indefinite

Job #

28422

Primary Duties and Responsibilities

The Administrative Assistant III is responsible for supporting all aspects of support related to scheduling and confirming patients for upcoming procedural cases across multiple UCLA Health venues. This incumbent is responsible for working within an interdependent team structure by using strong communication and problem solving skills to maximize customer satisfaction for patients, physicians, nurses, and administrative colleagues. The incumbent must be adaptable and demonstrate good time management skills in order to achieve the department’s goal of completing a variety of time-sensitive tasks with varying daily volumes and complexities. To enable these outcomes, the incumbent is responsible for achieving quality and productivity standards in designated performance metrics. The incumbent will be responsible for ordering and maintaining an adequate amount of office supplies for the department. The incumbent will scan, archive and maintain all necessary department forms and documents and be ready to produce documents at a moment’s notice.

Job Qualifications

Required:

Outstanding customer service skills
Excellent communication skills, either over the phone and in writing
Experience in organizing workflow in order to accomplish established objectives
Strong organizational and time management skills
Ability to work as part of team and establish cooperative working relationships with administrators, physician, peers, and the public
The ability to maintain a professional demeanor at all times
Knowledge of Medical terminology
Knowledge of CPT and ICD-9 coding
Demonstrated ability to independently solve complex problems