Skip to content

Main menu. Press enter or space keys to expands and escape key to collapse

General Information

Work Location: Los Angeles, USA
Onsite or Remote
Fully On-Site
Work Schedule
Monday thru Friday 9am-6pm
Posted Date
02/06/2025
Salary Range: $29.42 - 42.14 Hourly
Employment Type
2 - Staff: Career
Duration
indefinite
Job #
20391

Primary Duties and Responsibilities

The Admin Assistant III assist Custodian of Records & Image Quality Assurance, and is responsible for (but not limited to) performing some Legal Desk duties in addition to complex Digital Librarian computer job duties. The Admin Assistant III t demonstrates complex and advanced IDX Quality Assurance and GE Centricity Image Quality Assurance competencies, following HIPAA guidelines and documentation. The Admin Assistant III is responsible for all revenues collected by subordinate staff for image duplication, subpoena, and clerical fees.  The Admin assistant III as requested, functions as the Image Librarian with a high degree of independence.  Special projects to be assigned. 

Job Qualifications

 

1.     Comprehensive knowledge of Subpoena processing, practices and policies.

 2.  Detailed knowledge of Department, Enterprise, & UC policies for release of medical records, including State of California evidence codes.

3.  Speaking skills to clearly communicate information to physicians, staff, and patients using correct grammar, and vocabulary.  

4.  Customer communication skills and manners to process volumes of inquiries with tact and diplomacy.

5.  Reading skills to understand forms, training manuals, accounting forms, and other written materials prepared in standard English.

6.  Writing skills to prepare deposit forms, film jackets, addresses, and other records legibly and accurately.

7.  Ability to maintain subpoena data files and deposit logs in an orderly fashion.

8.  Ability to prioritize multiple tasks, shifting workloads, and frequent deadlines to complete tasks within time allotted.

9.  Physical ability to lift wire baskets of x-rays or boxed supplies weighing approximately 25 pounds required.

10.  Physical ability to reach and pull out files weighing several pounds from shelving approximately 8 feet in height required.

11.  Physical ability to stand for long periods during the shift required.

12.  Interpersonal skills to interact as part of a team while maintaining cooperative working relationships.

13.  Ability to fill out JCAHO forms, tests and procedures and maintain HIPAA compliance.

14.  Knowledge and experience on current departmental systems.

15.  Ability to be flexible with working hours given adequate notice.

16.  Ability to accept and carry out oral and written instructions accurately.

17.  Excellent interpersonal skills to communicate effectively and diplomatically with patients, visitors, staff, physicians in person or on the telephone.

18.  Skill in performing all daily tasks independently, while working as part of a team, within a demanding environment.

19.  Ability to distinguish between and knowledge of the types of radiological procedures performed.

20.  Established skill in performing under the stress of frequent interruptions and/or distractions.

19.  Ability to be courteous, professional, and diplomatic in any given situation, particularly with patients who are anxious and stressed.


As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.