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General Information

Work Location: Los Angeles, USA
Onsite or Remote
Flexible Hybrid
Work Schedule
Monday through Friday; 8:00am - 5:00pm. Hours may vary
Posted Date
05/21/2025
Salary Range: $31.2 - 49.77 Hourly
Employment Type
2 - Staff: Career
Duration
Indefinite
Job #
24661

Primary Duties and Responsibilities

The Department of Surgery is seeking to hire a full time Administrative Officer II to serve as the executive support to a department faculty, chair/dean and/or CAO. 

Duties of the role include:

  • Responsibility for reading reports, synthesizing information and data. 
  • performing complex professional and analytical duties in providing staff assistance to department directors, or other senior level management personnel
  • conducting special studies, and assignments in a variety of administrative and operational procedures and topics, often with department wide, cross-departmental, and/or major financial impact. 
  • Preparing effective written reports and presents recommendations to senior management, internal and external groups. 
  • This position requires both breadth and depth of use and application of concepts, and techniques used, and a thorough understanding of policies and procedures. 
  • Expected to be capable of performing a variety of management analysis techniques and procedures.
Pay Range: $31.20 - $49.77 hourly

Job Qualifications

  • High School Diploma or GED
  • 5 years minimum of Business operations and/or administration experience
  • Ability to use high-level discretion and maintain a high level of confidentiality
  • Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
  • Analytical skills sufficient to interpret and apply University and campus policies; define problems; formulate logical conclusions, recognize alternatives
  • Strong written skills to prepare accurate, concise, and clear reports and document
  • Communication and interpersonal skills sufficient to work effectively with University-wide and campus-wide Administrators, Deans, Department Chair, faculty and staff both orally and written
  • Knowledge of academic and/or administrative structure of institutions of higher education

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.