Assistant to the Chair, Pathology & Laboratory Medicine - - 26264 - UCLA Health

General Information

Work Location: Los Angeles, CA, USA

Onsite or Remote

Fully On-Site

Work Schedule

Monday - Friday, 8:00am - 5:00pm

Posted Date

08/15/2025

Salary Range: $37.34 - 56.82 Hourly

Employment Type

2 - Staff: Career

Duration

Indefinite

Job #

26178

Primary Duties and Responsibilities

As the Assistant to the Chair, you will be responsible for providing executive-level administrative support to the Chair of Pathology and Laboratory Medicine. This includes a wide range of high-level administrative duties, including executive scheduling, planning travel, submitting financial reimbursements, filing and retrieval, designing and maintaining database, composing executive correspondence, meeting logistics and preparation, and clerical functions. Primary duties include:

• Manage a high volume of scheduling for meetings, conferences, and events.

• Draft and prepare executive correspondence; record data and generate reports.

• Provide logistical support for large-scale events, both virtual and in person.

• Coordinate travel arrangements and process expense reimbursements.

Salary Range: $37.34/hour - $56.82/hour

Job Qualifications

• Bachelor’s degree, or a minimum of 3 years of relevant experience in lieu of a degree.

• Skilled in managing complex calendars and schedules, including travel, housing, catering, meetings, and conferences.

• Proficiency in Microsoft Office Suite.

• Exceptional customer service and professional phone etiquette.

• Excellent written and verbal communication skills.

• Strong organizational and time management abilities.

• Resourceful and able to troubleshoot issues independently.

• Discretion in handling confidential information.

• Familiarity with pathology terminology highly preferred.

• High school diploma or equivalent (e.g., GED or HiSET) required.