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General Information

Work Location: Santa Monica, USA
Onsite or Remote
Fully On-Site
Work Schedule
Monday-Friday 8am-5pm
Posted Date
04/11/2025
Salary Range: $83800 - 179400 Annually
Employment Type
2 - Staff: Career
Duration
Indefinite
Job #
23815

Primary Duties and Responsibilities

Reporting to the Manager of Santa Monica Administration, you will provide executive-level administrative and analytical support to the Senior Executive Director and Chief Medical Officer of the UCLA Santa Monica (SM) Medical Center. This position also provides comprehensive administrative support and executive office facilitation for the UCLA SM campus. Responsibilities include managing complex calendars, fiscal oversight duties, project management, scheduling and organizing meetings, composing correspondence, ordering supplies, and being a liaison for the UCLA SM Administrative leadership. Other duties include monitoring Human Resource competencies, providing conference room oversight, arranging travel plans, and assisting with miscellaneous projects. This position requires a high level of independent decision-making, professionalism, ability to work effectively with multidisciplinary team members, and handling sensitive issues. The incumbent should demonstrate skill in setting priorities to complete work in a timely manner with changes in workload, assignments, deadlines and other competing demands with frequent and often urgent interruptions and with varying priorities. 

Salary range: $83,800-$179,400 annual

Job Qualifications

  • Minimum of 5 years of relevant administrative support experience
  • Proficient in Microsoft Office (Word, Teams, Excel, PowerPoint, and Outlook).
  • Excellent communication skills, both written and verbal. Ability to prepare and edit grammatically correct business correspondence.
  • Ability to handle sensitive and difficult situations in a professional and responsive manner; ability to exercise own judgment.
  • Ability to interact effectively with individuals and organizations at all levels, establish and maintain good working relationships.
  • Ability to develop priorities, meet deadlines despite interruptions, and perform multiple complex assignments.
  • Ability to work independently on assignments with minimal supervision.
  • Ability to analyze and make suggestions for improvement.
  • Ability to coordinate complex calendars.
  • Ability to recognize problems and pro-actively resolve them, as well as correct past errors.
  • Writing and editing skills to prepare grammatically correct documents such as instructions, procedures and reports.
  • Ability to work with a high level of accuracy and meticulous attention to detail.


As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.