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General Information

Work Location: Los Angeles, USA
Onsite or Remote
Flexible Hybrid
Work Schedule
Monday – Friday, 8:00am - 5:00pm
Posted Date
01/10/2025
Salary Range: $5733.33 - 11750 Monthly
Employment Type
2 - Staff: Career
Duration
Indefinite
Job #
12249

Primary Duties and Responsibilities

Under the general direction of the Division Administrator, and Financial Affairs Manager, and other Department leaders and in concert with other research administrative staff, bear primary responsibility for all phases of pre- and post-award administration for intra/extramurally funded research awards for Departmental Principal Investigators (PIs). Analyzes problems / issues of diverse scope and determines solutions. Typically works on complex proposals such as grants / contracts which require task budgets, option years, multiple investigators and multiple sub awards. Organizes, plans, establishes and monitors fiscal budget control of contracts and grants administration, gifts, endowments, and privately funded projects for faculty research programs. Provides guidance and counsel on complex research administration matters, including compliance regulations, to principal investigators and department administrators.


Salary offers are determined based on various factors including, but not limited to, qualifications, experience, and equity. UCLA Health annual salary range for this position is $68,800.00 - $141,000.00.


Job Qualifications

Required:

  • 3-5 years of Research Administration experience
  • Interpersonal skills to effectively communicate information in a timely, professional manner and establish and maintain cooperative and effective working relationships with students, staff, faculty, external collaborators and administration and to work as a member of a team.
  •   Ability to set priorities and complete ongoing tasks with competing deadlines, with frequent interruptions, to meet the programmatic and financial needs of PIs and the department, while complying with University and funding agency policies and regulations.
  • Analytical skills to assess financial information, define problems, formulate logical solutions, develop alternative solutions, make recommendations, and initiate corrective actions
  • Close attention to detail to ensure accuracy in a fast-paced, fluctuating workload environment
  • Organization skills to create and maintain administrative and financial files effectively as well as independently balance the various tasks to ensure deadlines are met
  • Demonstrated proficiency with Adobe and Microsoft suite software, especially Excel, to perform daily tasks efficiently and accurately
  • Strong writing skills in a variety of styles to draft persuasive text for a variety of audiences while ensuring adherence to funding sponsor’s guidelines
  • Demonstrated knowledge of effective grant funding processes, procedures and techniques
  • Ability to perform complex financial analysis and customized reporting
  • Demonstrated working knowledge of NIH sponsored clinical trials

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.