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General Information

Work Location: Los Angeles, USA
Onsite or Remote
Fully On-Site
Work Schedule
Monday-Friday 8am-5pm
Posted Date
10/23/2024
Salary Range: $40.13 - 85.92 Hourly
Employment Type
2 - Staff: Career
Duration
Indefinite
Job #
20061

Primary Duties and Responsibilities

Under the direction of Division Chief, the Division Administrator will oversee all clinical operations, administrative staff, technical staff, provide financial management and grant administration, academic support for all academic activities for the Glaucoma Division including the fellowship program. Support six full time physicians including the Division Chief. Act as liaison between the Glaucoma division and other departments of SEI and UCLA. Plan and organize monthly staff meetings, seminars and workshops. Coordinate/create physician clinical schedules. Supervise and maintain billing procedures and monthly budgetary analysis with account representatives. Manage expenditure control on all clinical supplies for front and back office. Provide problem solving strategies for clinic and staff and patient service quality control. Maintain a comfortable and efficient environment for staff and patients. Assist with quality control tasks helping the Department’s quality improvement officer. Assist the Division Chief and Clinical Manager with hiring and disciplinary actions.

Job Qualifications

Required

Ability to organize and manage an expanding, changing and busy office.

 Skill in working independently with minimal direction and following through in a timely manner.

 Ability to set and follow through on priorities and complete work in a timely and efficient manner when there are changes in workload, pressures, and deadlines.

Understand basic ophthalmic terminology and be familiar with signs and symptoms of various ophthalmic problems to answer patient related questions and triage calls when urgent evaluation is required.

Interpersonal skills to maintain cooperative working relationships with physicians, staff, co-workers, patients, and others.

Flexibility in adapting to new assignments.

Assist office personnel, when needed to complete a difficult or extensive task.

Ability to manage and direct office personnel.

Minimum of 3 years experiencing supervising staff

Skill operating a personal computer and ability to use MS Word, Excel, PowerPoint, and Care Connect

Working knowledge of medical terminology

Good telephone demeanor

Strong organizational skills

English skills sufficient to write correspondences independently

Skill in working independently and following through on work with minimal directions and in a timely manner.

Ability to prioritize work with conflicting demands

Preferred

B.A. or B.S.

Familiarity with grant preparations and IRB submissions

 


As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.