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General Information

Work Location: Santa Monica, USA
Onsite or Remote
Fully On-Site
Work Schedule
Tuesday - Thursday, 6:45am - 3:45pm
Posted Date
04/22/2025
Employment Type
2 - Staff: Career
Duration
indefinite
Job #
23912

Primary Duties and Responsibilities

In this role you will assist physicians with various administrative aspects of patient care in their respective department. Under the direction of physicians, these administrative aspects include assisting with recording the physician medical record documentation (electronic or paper) of patient history, review of systems, physical exam findings, progress notes, procedure notes, follow-up of laboratory and diagnostic results, expediting consults, and assisting with recording the documentation for patient care and follow-up. You will work in close association with physicians assigned to the department and will be part of the medicine team. You may also participate in monitoring the completion of physician medical record documentation to assess for charts completeness and will send incomplete charts back to appropriate physicians as needed.    

Work hours may include evenings, nights, weekends, and holidays

Work assignments will be performed under general direction of the position supervisor.  Work standards will be provided and reviewed periodically

Salary Range:

Job Qualifications

Required:

 

1.        Ability to perform under the pressure of frequent interruptions and distractions

2.        Ability to proofread very detailed materials and monitor work accurately

3.        Strong interpersonal skills to effectively and diplomatically interact with others

4.        Demonstrated excellent verbal and written communication skills

5.        Ability to speak clearly and distinctly using appropriate vocabulary and grammar to obtain and convey information

6.        Skill in working independently and following through on assignments with minimal supervision

7.        Ability to maintain equanimity in the face of resistance, indifference or hostility

8.        Knowledge and skill in using various computer programs such as Word, Excel, PowerPoint, Outlook email and database software

9.        Ability to establish and maintain cooperative working relationships with co-workers, faculty, residents, nurses, students, University representatives, patients and the public

10.     Willingness to work a flexible schedule which will include evenings, nights, weekends, and holidays

11.     Ability to organize and track multiple records and requests and follow through in a timely manner

12.     Ability to handle confidential material while protecting its strict confidentiality

 

Preferred:

 

1.        A minimum of two years of scribe or related physician support experience

2.        Prior experience with training new Physician Support Assistants 

3.        Previous experience with electronic medical records such as Medhost, EPIC, Cerner, etc.

4.        Detailed knowledge of medical terminology and the ability to distinguish different exams and medical diagnoses is required.

Knowledge of E&M codes and the level of documentation necessary for each billing level


As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.