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General Information

Work Location: Los Angeles, USA
Onsite or Remote
Fixed Hybrid
Work Schedule
Varies Monday-Friday 8am-5pm
Posted Date
06/05/2025
Salary Range: $34.14 - 52.01 Hourly
Employment Type
2 - Staff: Career
Duration
Indefinite
Job #
25001

Primary Duties and Responsibilities

The Semel Institute is seeking to hire a full time Research Administrator II to assist the Child and Adolescent Psychiatry Division with the management of pre and post award, and fiscal management of unrestricted funding sources. In this role you will work independently to ensure timely preparation of research proposals and other funding applications. You will also monitor financial reporting on all funding sources ad special projects as assigned. 

Types of duties you will be responsible for are:

  •  Pre-Award Support Oversight
  • Contract & Grant Fund Management
  • Financial Reporting
  • Accounts Payable & Ledger Reconciliation
  • Purchasing & Travel Reimbursements
  • Other Duties as Assigned 

Pay Range: $34.14 - $52.01 hourly

Job Qualifications

  • Demonstrate skill in financial analysis to monitor and project fiscal performance, to develop and manage complex budgets and to prepare and explain financial reports.
  • Demonstrate ability to interpret the funding agency and University policies and procedures and to effectively communicate with ORA and Extramural Fund Management.
  • Demonstrate skill in interpreting and explaining terms and conditions of a contract or grant using knowledge of extramural awards for State, Federal, local and private agencies.
  • Demonstrate skills in fully utilizing UCLA on-line financial reporting system, BruinBuy, Travel Express, PAC (purchasing and accounts payable) and QDB (query database) to perform financial analysis.
  • Demonstrate knowledge of generally accepted accounting principles and their practical applications in fund accounting.
  • Demonstrate knowledge of accounting principles and practices in accrual and deferral, responsibility accounting, break-even analysis and work-in-progress.
  • Demonstrate knowledge of UCLA accounting policies, procedures, ledgers and forms.
  • Ability to interpret, analyze and evaluate financial information.
  • Demonstrate skill in processing and preparing UCLA forms including, but not limited to, transfer of funds, financial journal, purchase requisition, department deposit record, departmental repair authorization, travel expense voucher, check request, limited value order and interdepartmental recharge request.
  • Audit and authorize forms to comply with UCLA policies and procedures including, but not limited to, the areas of entertainment, foreign travel per diem, purchasing, consultants and memberships.
  • Demonstrate proficiency using a PC in a Windows and Network environment.
  • Demonstrate strong skills in using Excel for Windows to create financial worksheets, maintain database files, and prepare reports.
  • Demonstrate skills in using Word for Windows to write correspondence and reports.
  • Ability to complete special projects in a timely manner.
  • Ability to gain knowledge of Senior Manager and assume senior responsibilities as assigned.
  • Strong communication and interpersonal skills to develop and maintain cooperative working relationship with RA colleagues, staff, faculty, vendors and other campus departments.


As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.