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General Information

Work Location: Los Angeles, USA
Onsite or Remote
Flexible Hybrid
Work Schedule
Monday-Friday; 8:00am-5:00pm
Posted Date
05/28/2025
Salary Range: $83800 - 179400 Annually
Employment Type
2 - Staff: Career
Duration
Indefinite
Job #
24919

Primary Duties and Responsibilities

The Department of Molecular & Medical Pharmacology is actively seeking a Research Administrator 4 to join our team. Reporting to the Department Chair, Chief Administrative Officer (CAO), Chief Financial Officer (CFO), and other departmental leaders; this role holds primary responsibility for managing all pre-award administration duties for intra- and extramurally funded research awards for Departmental Principal Investigators (PIs). Utilizing advanced contracts and grants expertise, in this role you will handle a high volume of complex transactions. Additionally, you may provide guidance to others on financial and administrative management aspects of research proposals, awards, and transactions, ensuring adherence to institutional and sponsor policies. This role requires independent judgment and a deep understanding of grant, contract, and subcontract transactions, involving nuanced analysis of various factors.

Annual rate: $83,800-$179,400

Job Qualifications

Required: 

  • High School Diploma;     
  • 5+ years of extensive research administration experience; 
  • 1-3 years of complex research administration portfolio; 
  • Advanced ability to set priorities and complete ongoing tasks with competing deadlines, with frequent interruptions, to meet programmatic and financial needs; 
  • Meticulous attention to detail in a fast-paced, fluctuating workload environment; Demonstrated proficiency with Adobe and Microsoft suite software, especially Excel;  
  • Experience with all types of award mechanisms, including grants, contracts, subcontracts, and cooperative agreements
  • Advanced knowledge of effective grant funding processes, procedures and techniques;  
  • Full knowledge of Federal Acquisition Regulation, Code of Federal Regulations, sponsor- specific policies, intellectual property policy, conflict of interest requirements, publication rights, application of indirect cost rates and other complex concepts in research administration; 
  • Experience with all types of award mechanisms, including grants, contracts, subcontracts, and cooperative agreements; 
  • Ability to perform highly complex financial analysis and customized reporting. 

Preferred: 

  • Bachelor’s Degree in Finance or related field, or equivalent administration experience; Interpersonal skills to effectively communicate information in a timely, professional manner; Exceptional organizational skills to create and maintain administrative and financial files; 
  • Effectively Strong organization skills, ability to prioritize job functions, and handle multiple tasks simultaneously with multiple proposal submission systems; 
  • Experience preparing, managing, and projecting budgets; 
  • Mathematical skills for the preparation of complex calculations and forecasts and to identify and resolve complicated financial scenarios; 
  • In-depth knowledge of and experience working with a variety of external sponsors, federal and state sponsors, private foundations, industry sponsors, etc; 
  • In-depth knowledge of various research administration policies and procedures, and contract and grant funding agency guidelines.

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.