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General Information

Work Location: Los Angeles, USA
Onsite or Remote
Fully On-Site
Work Schedule
Monday-Friday 8am-5pm
Posted Date
02/07/2025
Salary Range: $29.42 - 42.14 Hourly
Employment Type
2 - Staff: Career
Duration
indefinite
Job #
22599

Primary Duties and Responsibilities

Under the general supervision of the Practice Manager and the assigned faculty surgeon or surgeons, the incumbent will provide administrative and scheduling support for the assigned plastic surgery practice(s). Major duties include: coordinating new patient appointments, surgery scheduling, including coordination with co-surgeons from other departments, counseling patients on the scheduling process, and counseling patients on their financial obligations, obtaining pre-certifications /pre- authorizations, answering phone lines and triaging calls, maintaining patient records. 

Additional responsibilities include coordination of the practitioner’s clinic schedules, maintenance of academic and clinical calendars;  coordination patients in research studies; assistance with professional correspondence; scheduling and coordination of meetings, and lectures; maintenance of curriculum vitae; provide assistance with educational events; coordination of travel and preparation of itineraries.

The Administrative Assistant III must be able to multi-task effectively and execute all tasks assigned by the practitioner(s) and the Practice Manager. The incumbent may be required to travel between multiple clinical locations.

Salary Range: $29.42-$42.14

Job Qualifications

  • Familiarity with Care Connect system and clinic scheduling procedures
  • Skill in analyzing information, problems, situations, practices, and procedures to define the problem, identify relevant concerns or factors, identify patterns, tendencies, formulate logical and objective conclusions, and recognize alternatives and their implications.
  • Strong written and verbal communication skills.
  •  Ability to work as part of team and establish cooperative working relationships with administrators, physician, peers, and the public.
  •  Skill in speaking with persons of various backgrounds to obtain information
  •  Must be able to multi-task between multiple responsibilities and execute all tasks assigned
  •  Demonstrated knowledge of office procedures for Plastic Surgery, including scheduling of appointments.
  •  The ability to maintain a professional demeanor at all times.
  •  Extensive experience in organizing workflow in order to accomplish established objectives
  • Knowledge of medical terminology
  •  Knowledge of CPT and ICD-10 coding
  •  Familiarity with insurance authorization process      
  •  Experience with varied computer software and hardware including word processing, knowledge of Microsoft Word, Excel, and Access.
  • Bilingual preferred (Spanish)

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.