Compliance Administrative Specialist, Office of Compliance Services - - 23234 - UCLA Health

General Information

Work Location: Los Angeles, USA

Onsite or Remote

Flexible Hybrid

Work Schedule

Monday – Friday, 8:00am – 5:00pm

Posted Date

04/23/2025

Salary Range: $29.42 - 42.14 Hourly

Employment Type

2 - Staff: Career

Duration

Indefinite

Job #

23148

Primary Duties and Responsibilities

As the Compliance Administrative Specialist, you will provide administrative and analytical support to the Office of Compliance Services (OCS) managers and department. Primary duties include:

• Managing and maintaining complex calendars, including scheduling appointments, meetings, travel, seminars, conferences, and other engagements.

• Coordinating meetings for individuals, groups, committees, and task forces, including managing all logistics and recording meeting minutes.

• Assisting in the preparation of agendas, presentations, training materials, and correspondences.

• Entering, updating, and monitoring cases in the Compliance database (C360).

• Triaging inquiries to the respective compliance team.

Salary Range: $29.42/hour - $42.14/hour

Job Qualifications

• Minimum of 3 years of administrative assistant experience.

• Proven experience managing calendars, including scheduling meetings, conferences, and travel.

• Strong proficiency in Microsoft Office Suite, including ability to create presentations.

• Excellent verbal and written communication skills, including professional writing and editing.

• Exceptional time management and organizational abilities.

• Strong interpersonal skills to work effectively with diverse individuals and teams.

• Ability to handle sensitive information with discretion and maintain confidentiality.

• Flexible and adaptable to shifting priorities and high-volume workloads.

• Bachelor’s degree – preferred.

• Familiarity with case management systems (e.g. C360) – preferred.

• Knowledge of AI tools and applications – preferred.

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.