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General Information

Work Location: Los Angeles, CA, USA
Onsite or Remote
Fully On-Site
Work Schedule
Monday-Friday, 8:00am-5:00pm
Posted Date
03/20/2026
Salary Range: $26.42 - 37.49 Hourly
Employment Type
2 - Staff: Career
Duration
Indefinite
Job #
28248

Primary Duties and Responsibilities

This will be a full time 100% career position in the Department of Neurosurgery. The Administrative Assistant will provide coordination of care, continuity, follow-up, and support for the patients and their families. Responsibilities include: answering, triaging and responding to patient phone calls, scheduling clinic appointments, pre and post scrubbing of clinic appointments, assisting patients with scheduling diagnostic tests, preparing charts and documents for clinic visits, enter referrals and orders, assisting with obtaining insurance pre-certifications and referral authorizations, referral work queues, process requests for medical records, process medication refill requests, organize and maintain a computer calendar system, and assist with processing disability and return-to-work forms and various letters at patient and provider’s request. Other projects and administrative tasks will be assigned on an as needed basis.


Hourly range: $26.42-$37.49

Job Qualifications

Required:

  • High degree of adaptability
  • Skill in prioritizing assignments to complete work in a timely manner when there are changes in workload and assignments, pressures of deadlines, and/or a heavy workload.
  • Demonstrated basic knowledge of physician office policies and procedures
  • Ability to establish and maintain cooperative and collaborative working relationship with medical, nursing and administrative personnel
  • Skill in working independently and following through on assignments with minimal direction
  • Working knowledge of patient related policies and procedures, as well as a thorough understanding of the University system
  • Familiarity with physician office billing procedures
  • Verbal and composition skills to convey detailed medical information
  • Working knowledge of PC including the following software: Microsoft Word, Microsoft Outlook, Excel, Windows.
  • Skill speaking on a one to one basis with persons of various social, economic, and cultural backgrounds to obtain information and explain procedures.
  • Ability to make independent decisions.
Preferred:
  • Knowledge of University’s Electronic Medical Record System.
  • Knowledge of University forms and procedures. 
  • Knowledge of neurosurgical medical terminology to communicate effectively with physicians, nurses and other members of the health care community. Current knowledge of neurosurgical diagnosis, treatments, and terminology.

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

Current/former UC employees are subject to a personnel file review.